Scheduling Holidays in Time and Attendance Software
Some Time and Attendance Software include Paid Time Off (PTO) feature. A popular Paid Time Off entry is a Holiday. When there is a Holiday, employees typically do not work and get paid for the day. However, if employees do work during the Holiday, they usually get paid for a time and a half (x 1.5). In some areas of Canada and United States employees must work a day before and a day after the holiday in order to get paid for the Holiday.
- When you are looking for Time and Attendance Software, ask about Paid Time Off feature (or some companies call it “Exceptions”). More specifically, you want to ask the following:
- When you create a Holiday, can you specify the coefficient which should be applied to the employees’ working hours during a Holiday?
- Is there an option to specify that employee must work a day before and a day after the Holiday in order to get paid for the Holiday?
- When you generate a Time Card, are the Holiday hours and hours worked during the Holiday tracked separately and can you export them into your Payroll software?
- When you schedule a Holiday, do you have to assign each employee to it or can it be automatically assigned to all employees?
Midex Time Control Premier and Enterprise include Paid Time Off feature. You can create as many PTO items as you like including Holiday. When you create a Holiday item, you can specify whether all users automatically get assigned to this PTO. In addition, you can specify a coefficient to this PTO; when a Time Card is generated in the Enterprise edition, our system will automatically calculate each employee’s salary with the specified coefficient. Finally, you can specify that employee must work the day before and the day after the Holiday in order to get paid for it.